PURPOSE: To provide clear guidelines and understanding regarding the jurisdiction,
content, and maintenance of the Grant Web Site.

SOURCE: City Council resolution passed August  3, 1999 (date of approval)

SITE OBJECTIVE: To support City of Grant's Comprehensive Plan Goal Number 6 of more
effectively communicating "information to the citizens of Grant for their improved understanding
of relevant issues and the development of a more participatory and cohesive community"

SCOPE: The Grant Web Site shall contain information that is housed in the Grant City Office and Places
of Public Record and other information deemed appropriate by the Grant City Council.

JURISDICTION: Grant City Council has authority over the Grant Web Site. Any new content
that does not fit within the current content guidelines must be approved by the City Council before
being posted. Such approval will constitute an amendment to this policy such that further updates
of this specific addition will not need further City Council approval.

Grant City Council has the authority to change the password that allows altering information to the
Grant Web Site. Current Webmaster must be informed immediately of any changes. The Webmaster
will be given the password that allows inputting changes on the Web Site. This password will change
when a new volunteer is appointed as Webmaster.

DOMAIN NAME: On March 2, 1999 Grant City Council approved GRANT.MN.US
as the domain name for the official Grant Web Site. Due to industry and vendor standardization,
the final name for the Grant Web Site is: CI.GRANT.MN US

SERVICE PROVIDER: On March 2, 1999 Grant City Council approved entering into an
agreement with Visi.Com to host the Grant Web Site with the cost estimated at approximately
$35.00/month and included an e-mail account for the City Office. The length of the contract is
open-ended and can be terminated upon notice.

WEBMASTER: The Grant Web Site shall be updated and maintained by the designated
Webmaster. The Webmaster is a volunteer position and the candidate must be approved by
City Council. A minimum of a one year commitment by the Webmaster will facilitate an efficiently
run Web Site. To volunteer for this position, please notify the Grant City Clerk.

The Webmaster also has the authority to change the password as may be needed for
security reasons and shall inform the City Council as soon as possible when such a change
has been made. As this password enables the Webmaster to update the Web Site, at the
discretion of the City Council, the City Clerk and a backup volunteer may also be given the password.

CONTENT: The Grant Web Site contains public information. This information has been
collected from various sources including scanning from paper copies. Official copies may
be obtained from the Grant City Clerk. The official copies shall always take precedence
over the information found on this site or any other sites.

The Grant Web Site will not include information or links to commercial enterprises nor
non-profit clubs and organizations unless specifically approved by Grant City Council.

On March 2, 1999 Grant City Council approved the official Grant Web Site Web Site.
Content to date (July 13, 1999) approved by City Council vote includes:

The City of Grant
About Grant
Grant Newsletter
City Council
Council Members
Meetings and Agendas
Approved Meeting Minutes
Planning Commission
Planning Commission Members
Meetings and Agendas
Meeting Minutes
Pending Applications and Public Hearings (including OSM
reports and draft ordinances)
Administration
Applications and Permits ( Information only! You can NOT
submit applications electronically due to fees.)
Ordinances and Resolutions
Documents (Checklist, Procedures Manual)
Grant City Office (hours, location, City Clerk)
Comprehensive Plan
Archived Minutes
Police Reports
Quarterly Financial Reports
Grant Information
NEW Last Site Update
City Services
Government Links
Voter Information (districts, polling place, etc.)
Schools (districts serving Grant and link to school Web Site)
Survey Results (from 1996 survey)
1999 Meeting Calendar
Special Issues and Events
Community Information
Recreation
Waste and Recycling (current recycling schedules/providers)
Environmental Issues
Volunteering (opportunities in Grant and St. Croix Valley)
Twin Cities Weather

FUTURE CONTENT: Additional topics must be presented to City Council for approval
prior to being added to the Grant Web Site

TEMPORARY USES: City Council may authorize hosting Web Sites for other
governmental organizations that are tied to Grant such as Watershed Districts or School Districts.

LINKS TO OTHER SITES: The Grant Web Site may provide links to government and
related sites provided the sponsoring organization is non-profit and consistent with the goals
and policies of the Grant Comprehensive Plan.

MAINTENANCE: The Grant Web Site shall be maintained and information updated
through volunteer efforts with minimal impact on the City Clerk's time and responsibilities.
The designated volunteer Webmaster is the only person authorized to maintain and update
information to the Grant Web Site.

Best efforts will be made to update the Grant Web Site in a timely manner - usually
within one week of receiving the information. Draft Planning Commission minutes shall
be posted immediately due to the short turn around time between Planning Commission
meetings and City Council Meetings.

Back up copies of the Grant Web Site shall be maintained on a monthly basis by the
Webmaster.

SUBMISSION PROCEDURES: Electronic Submission for Web Site input is preferred.
Information can be forwarded directly to the Webmaster or to the City Clerk to be
forwarded. Please contact Webmaster prior to submission for format and protocol as
HTML is preferred. Paper copy can be received via fax, mail or hand delivery to the
City Clerk to be forwarded to the Webmaster.

The City Clerk will e-mail public information as soon as it is available to the Webmaster
for updating the Grant Web Site This information includes, but is not limited to:
approved City Council Minutes, draft Planning Commission Minutes, Grant Newsletters
once approved for publication, meeting agendas, meeting notices and public hearing notices,
and ordinances/resolutions once passed by City Council motions. These items will not need
additional City Council approval for updating the Web Site.