RESOLUTION 1996-03
TOWN OF GRANT
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION CONCERNING THE ACCESS OF THE PUBLIC TO GOVERNMENT DATA
IN THE TOWN
WHEREAS, the Town has not, in the past, had any formal policies in
place to insure the public with prompt, efficient and reasonable
access to the Town's public data; and
WHEREAS, the Town is growing in size, at the same time, the number
and scope of requests for inspection and copying of public
data has also been growing; and
WHEREAS, the Town has a duty to its citizens pursuant to Minnesota
law to provide access to alt public data held by the Town at
reasonable times and places; and
WHEREAS, the Town has the authority to require the requesting persons
to pay the costs of making, certifying, compiling and
electronically transmitting the copies of the data or the data itself;
and
WHEREAS, the Town now wishes to implement a system where the public
will be able to access public data, but the Town staff will
not be unnecessarily disrupted from their regularly busy work schedule;
and
WHEREAS, Minnesota law provides that if the responsible authority or
designee is not able to provide copies at the time a request is
made, copies shall be supplied as soon as is reasonable possible.
NOW THEREFORE, THE FOLLOWING POLICY IS HEREBY RESOLVED TO BE ADOPTED
BY THE TOWN BOARD OF
THE TOWN OF GRANT, WASHINGTON COUNTY, MINNESOTA AS FOLLOWS:
1. That persons requesting to review, inspect or copy public data shall
address their request to the Town Clerk in writing. Said written
request shall be as specific a description as possible of the data
requested.
2. Unless it is impracticable or unreasonable, given the specific request
for information, all inspections and copying of public
documents held by the Town shall be made at the Town Office.
3. That at the time a written request for information is received by
the Town, the Town Clerk shall inform the requestor that the
requestor will be responsible for a charge for certifying, copying
or electronically transmitting the copies of data for the individual.
4. That all persons requesting documents from the Town
shall pay a photocopying or electronic transmitting cost of $1.00 per page
for each document produced. Additionally, in order to save staff time,
documents shall be copied on one side of a sheet of paper only
(unless the Town Clerk determines that to do so would be unreasonable
in a given. circumstance).
Adopted by the Town Board of the Town of Grant this 2nd day of April,
1996.
Gary Erichson, Chairman, Town Board Town of Grant
Attest:
Deborah Graul, town Clerk